Apostille Services For Canada
Helping individuals and businesses prepare documents for official use abroad.
Apostille, Notarization & Document Authentication Services in Canada
Preparing Canadian documents for use in another country can involve several different requirements. Depending on the type of document, where it was issued, and the country where it will be presented, you may require notarization, an apostille, authentication, translation, or additional legalization.
At Authenticate Docs, we assist individuals, families, professionals, and businesses with preparing Canadian documents for international use. From reviewing your documents and determining the appropriate process to notarization and apostille coordination, our goal is to make the process clear and straightforward.
Apostille Services in Canada
Canada became a party to the Hague Apostille Convention on January 11, 2024. As a result, eligible Canadian public documents being presented in another Hague Convention country can receive an Apostille Certificate.
An apostille authenticates the origin of a public document by verifying elements such as the signature, seal or stamp, and the capacity of the official who signed it. It does not verify the truth of the document’s contents.
We can assist with many types of Canadian documents, including:
- Birth, marriage and death certificates
- University degrees, diplomas and transcripts
- Criminal record checks
- Powers of attorney
- Affidavits and declarations
- Corporate and business documents
- Court and legal documents
- Notarized documents
- Other eligible Canadian public documents
The appropriate apostille authority depends on the document. For example, eligible Ontario-issued or Ontario-notarized documents are generally handled by Official Documents Services (ODS), while certain federal documents and documents from other jurisdictions may fall under Global Affairs Canada.
Our team can review your documents and help determine the appropriate route before they are submitted.
Notary Public Services
Some documents must be notarized before they can proceed through the apostille or authentication process.
A Notary Public can witness signatures and perform certain certifications or notarizations that may be required for documents being presented to Canadian or foreign authorities. In Ontario, notarized documents can be eligible for authentication by ODS when the applicable requirements are met.
Our notary services can assist with documents such as powers of attorney, affidavits, statutory declarations, certified true copies, corporate documents, authorization letters and other documents requiring notarization.
Not every document needs to be notarized before receiving an apostille. For example, Ontario permits certain vital-statistics records, qualifying business-registry documents, newer Ontario court documents, and qualifying public post-secondary credentials to be authenticated directly.
We help determine whether notarization is actually required so unnecessary steps can be avoided.
Authentication Services for Non-Hague Countries
Not every country participates in the Hague Apostille Convention.
When Canadian documents are intended for a non-Hague country, the process may involve a Certificate of Authentication rather than an apostille, followed by any additional legalization required by the destination country’s embassy, consulate, or receiving authority.
Ontario’s ODS, for example, issues apostilles for Hague Convention destinations and certificates of authentication for non-Hague destinations.
Because requirements vary considerably between countries, it is important to determine the destination country’s requirements before beginning the process.
Authenticate Docs can help identify the appropriate Canadian authentication route and prepare documents for the next stage of international use.
Mobile Notary Services
For clients who cannot conveniently visit an office, our mobile notary service can provide a more convenient option for eligible notarization needs.
We can arrange for notarial services at an agreed location, making the process easier for individuals, families, professionals, and businesses handling time-sensitive documentation.
Mobile service can be particularly useful for corporate signing appointments, powers of attorney, declarations, certified copies and other documents requiring an in-person notarial act.
For Ontario apostille purposes, proper notarization is especially important. Ontario currently states that documents notarized remotely are not accepted by ODS for authentication or apostille; therefore, documents intended for that process should be prepared in accordance with the applicable requirements.
Document Drafting Services
International transactions and applications often require more than existing government certificates. You may need supporting documents prepared before notarization or authentication can begin.
Our document drafting services can assist with preparing documents such as affidavits, statutory declarations, authorization letters, invitation letters and other supporting documentation.
Once the document has been properly prepared, we can help coordinate the next applicable steps, which may include execution, notarization, authentication or apostille processing.
For documents involving significant legal rights or obligations, independent legal advice may be appropriate before signing.
Translation Services
Canadian documents being presented overseas may also need to be translated into the official language required by the destination authority.
We assist clients with coordinating translations for personal, educational, legal, immigration and corporate documents so that translation requirements can be incorporated into the overall authentication process.
Translation requirements can be particularly important when a document is not in English or French. In Ontario, for example, documents in another language that are submitted for ODS authentication must meet specific notarization and translation requirements, including an acceptable translation.
Because the required type of translation can depend on both the Canadian authentication authority and the foreign recipient, requirements should be confirmed before documents are prepared.
Canada-Wide Document Support
The Canadian apostille system is not handled by one office for every document.
Provincial competent authorities currently operate in Ontario, Alberta, British Columbia, Quebec, and Saskatchewan for documents falling within their respective jurisdictions. Certain federal documents and eligible documents from provinces and territories without their own designated competent authority are handled through federal channels such as Global Affairs Canada.
This makes correct routing an important part of the process.
At Authenticate Docs, we can help with:
Document Review → Notarization → Correct Government Routing → Apostille or Authentication → Documents Ready for International Use
Whether you are sending documents abroad for employment, education, marriage, immigration, business expansion, international tenders, property matters, corporate registration or another official purpose, we help you understand the steps required for your Canadian documents.
Need Your Canadian Documents Prepared for Use Abroad?
Don’t see your particular document listed? We handle many other types of Canadian documents and international document requirements.
Contact Authenticate Docs to have your documents reviewed and determine whether you require notarization, an apostille, authentication, translation, or another preparation step.
Apostille, Notarization & Document Authentication Services in Canada
Preparing Canadian documents for use in another country can involve several different requirements. Depending on the type of document, where it was issued, and the country where it will be presented, you may require notarization, an apostille, authentication, translation, or additional legalization.
At Authenticate Docs, we assist individuals, families, professionals, and businesses with preparing Canadian documents for international use. From reviewing your documents and determining the appropriate process to notarization and apostille coordination, our goal is to make the process clear and straightforward.
Apostille Services in Canada
Canada became a party to the Hague Apostille Convention on January 11, 2024. As a result, eligible Canadian public documents being presented in another Hague Convention country can receive an Apostille Certificate.
An apostille authenticates the origin of a public document by verifying elements such as the signature, seal or stamp, and the capacity of the official who signed it. It does not verify the truth of the document’s contents.
We can assist with many types of Canadian documents, including:
- Birth, marriage and death certificates
- University degrees, diplomas and transcripts
- Criminal record checks
- Powers of attorney
- Affidavits and declarations
- Corporate and business documents
- Court and legal documents
- Notarized documents
- Other eligible Canadian public documents
The appropriate apostille authority depends on the document. For example, eligible Ontario-issued or Ontario-notarized documents are generally handled by Official Documents Services (ODS), while certain federal documents and documents from other jurisdictions may fall under Global Affairs Canada.
Our team can review your documents and help determine the appropriate route before they are submitted.
Notary Public Services
Some documents must be notarized before they can proceed through the apostille or authentication process.
A Notary Public can witness signatures and perform certain certifications or notarizations that may be required for documents being presented to Canadian or foreign authorities. In Ontario, notarized documents can be eligible for authentication by ODS when the applicable requirements are met.
Our notary services can assist with documents such as powers of attorney, affidavits, statutory declarations, certified true copies, corporate documents, authorization letters and other documents requiring notarization.
Not every document needs to be notarized before receiving an apostille. For example, Ontario permits certain vital-statistics records, qualifying business-registry documents, newer Ontario court documents, and qualifying public post-secondary credentials to be authenticated directly.
We help determine whether notarization is actually required so unnecessary steps can be avoided.
Authentication Services for Non-Hague Countries
Not every country participates in the Hague Apostille Convention.
When Canadian documents are intended for a non-Hague country, the process may involve a Certificate of Authentication rather than an apostille, followed by any additional legalization required by the destination country’s embassy, consulate, or receiving authority.
Ontario’s ODS, for example, issues apostilles for Hague Convention destinations and certificates of authentication for non-Hague destinations.
Because requirements vary considerably between countries, it is important to determine the destination country’s requirements before beginning the process.
Authenticate Docs can help identify the appropriate Canadian authentication route and prepare documents for the next stage of international use.
Mobile Notary Services
For clients who cannot conveniently visit an office, our mobile notary service can provide a more convenient option for eligible notarization needs.
We can arrange for notarial services at an agreed location, making the process easier for individuals, families, professionals, and businesses handling time-sensitive documentation.
Mobile service can be particularly useful for corporate signing appointments, powers of attorney, declarations, certified copies and other documents requiring an in-person notarial act.
For Ontario apostille purposes, proper notarization is especially important. Ontario currently states that documents notarized remotely are not accepted by ODS for authentication or apostille; therefore, documents intended for that process should be prepared in accordance with the applicable requirements.
Document Drafting Services
International transactions and applications often require more than existing government certificates. You may need supporting documents prepared before notarization or authentication can begin.
Our document drafting services can assist with preparing documents such as affidavits, statutory declarations, authorization letters, invitation letters and other supporting documentation.
Once the document has been properly prepared, we can help coordinate the next applicable steps, which may include execution, notarization, authentication or apostille processing.
For documents involving significant legal rights or obligations, independent legal advice may be appropriate before signing.
Translation Services
Canadian documents being presented overseas may also need to be translated into the official language required by the destination authority.
We assist clients with coordinating translations for personal, educational, legal, immigration and corporate documents so that translation requirements can be incorporated into the overall authentication process.
Translation requirements can be particularly important when a document is not in English or French. In Ontario, for example, documents in another language that are submitted for ODS authentication must meet specific notarization and translation requirements, including an acceptable translation.
Because the required type of translation can depend on both the Canadian authentication authority and the foreign recipient, requirements should be confirmed before documents are prepared.
Canada-Wide Document Support
The Canadian apostille system is not handled by one office for every document.
Provincial competent authorities currently operate in Ontario, Alberta, British Columbia, Quebec, and Saskatchewan for documents falling within their respective jurisdictions. Certain federal documents and eligible documents from provinces and territories without their own designated competent authority are handled through federal channels such as Global Affairs Canada.
This makes correct routing an important part of the process.
At Authenticate Docs, we can help with:
Document Review → Notarization → Correct Government Routing → Apostille or Authentication → Documents Ready for International Use
Whether you are sending documents abroad for employment, education, marriage, immigration, business expansion, international tenders, property matters, corporate registration or another official purpose, we help you understand the steps required for your Canadian documents.
Need Your Canadian Documents Prepared for Use Abroad?
Don’t see your particular document listed? We handle many other types of Canadian documents and international document requirements.
Contact Authenticate Docs to have your documents reviewed and determine whether you require notarization, an apostille, authentication, translation, or another preparation step.
why choose us
Trusted, Simple & Professional
Every document is reviewed for accuracy before the authentication process begins.
Professional handling and dependable support from start to finish.
Helping individuals and businesses prepare documents for use abroad..
How Our Process Works
01
Documents
Send us your documents so we can review them and determine the appropriate apostille requirements.
02
We carefully review your documents and confirm all required steps before the processing begins.
03
We handle the required apostille, authentication, notarization, or related document services based on needs.
04
Once completed, your documents are returned to you and ready for their intended international use.
