If you need to use a Canadian document in another country, you may be asked to have it apostilled. Understanding the process can help you prepare the correct documents and avoid unnecessary delays.
What Is an Apostille?
An apostille is a certificate that verifies the authenticity of a public document for use in another country that participates in the Hague Apostille Convention.
Canada joined the Apostille Convention on January 11, 2024, simplifying the process for many Canadian documents being used abroad.
What Documents Can Be Apostilled?
A variety of Canadian documents may require an apostille, including:
- Birth, marriage and death certificates
- University degrees, diplomas and transcripts
- Powers of attorney
- Corporate and business documents
- Court and legal documents
- Notarized documents
- Certain government-issued documents
The exact requirements depend on the document, where it was issued, and the country where it will be used.
Step 1: Determine Whether You Need an Apostille
Before beginning, confirm what the receiving organization or foreign authority requires. Not every document or destination requires an apostille.
Step 2: Determine the Appropriate Authority
Canadian apostilles can be issued by Global Affairs Canada and designated provincial competent authorities.
Which authority handles your document can depend on factors such as the type of document and the province or territory where it was issued or notarized.
Step 3: Prepare Your Documents
Make sure your documents meet the requirements of the appropriate apostille authority. Depending on the document, additional steps such as obtaining a certified copy or notarization may be necessary.
Step 4: Submit the Document
Submit your documents to the appropriate competent authority according to its current submission requirements.
Processing procedures and timelines can vary, so it’s important to check the applicable requirements before submitting your documents.
Step 5: Use Your Apostilled Document Abroad
Once the apostille has been issued, the document can generally be presented in countries that recognize apostilles under the Hague Apostille Convention.
Keep in mind that the organization receiving your document may have additional requirements, including translation or other supporting documentation.
Need Help With Your Documents?
Document requirements can vary depending on the type of document and its intended destination. Authenticate Docs can help clients understand the document authentication and apostille process and prepare their documents for international use.
Contact us to discuss your document requirements and next steps.
